The Forms API gives you access to your form fields, or app schema.

Properties

Property	Type	Required	Readonly	Description
name	string	yes	no	The name you've given this form.
elements	array	yes	no	Custom form elements (see form elements table below).
id	string	no	yes	The unique ID of the form.
description	string	no	no	The description you've given this form.
bounding_box	array	no	yes	Bounding box containing all the form's records. Format is [min_lat, min_long, max_lat, max_long]
title_field_keys	array	no	no	Array of strings, where the strings are keys for fields in the elements attribute.
status_field	object	no	no	Status field object (see status field table below).
form_links (beta)	object	no	yes	Used in conjuncture with a record link field, this object stores form_id’s to or from which the app is linked.
auto_assign	boolean	no	no	Assigns records to the user who creates them.
hidden_on_dashboard	boolean	no	no	Is the form visible in the mobile dashboard?
geometry_required	boolean	no	no	Requiring the location will force a location to be saved with each record.
projects_enabled	boolean	no	no	Are projects enabled for this form?
assignment_enabled	boolean	no	no	Is record assignment enabled for this form?
attachment_ids	array	no	no	List of Reference Files that are attached to the form
geometry_types	array	no	no	Enables/disables record location. `['Point']` or `[]`
script	string	no	no	Custom Data Events script.
record_count	number	no	yes	The number of records in this form.
created_at	string	no	yes	Timestamp when the form was created.
updated_at	string	no	yes	Timestamp when the form was last updated.
image	string	no	yes	The URL to the original image which was uploaded as this app's icon.
image_thumbnail	string	no	yes	The URL to the thumbnail-sized image which was uploaded as this app's icon. 160x160 px
image_small	string	no	yes	The URL to the small-sized image which was uploaded as this app's icon. 320x320 px
image_large	string	no	yes	The URL to the large-sized image which was uploaded as this app's icon. 640x640 px

Status Field Properties

Property	Type	Default	Description
type	string	`"StatusField"`	The type of field.
label	string	`"Status"`	The label for this field.
key	string	`"@status"`	The key for this field.
data_name	string	`"status"`	The data name for this field.
default_value	string	`""`	The default value for this field.
enabled	boolean	`false`	Whether this form has the status field enabled.
read_only	boolean	`false`	Whether status can be modified by user.
hidden	boolean	`false`	Whether status is visible on mobile.
description	string	`""`	The description for this field.
choices	array	`[]`	See status field choices below.
required	boolean	`false`	Whether status value is required.
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

Status Field Choice Properties

Property	Type	Default	Description
label	string	`""`	What's shown to the user in the web and mobile apps when they select a status for records in this app.
value	string	`""`	What's stored in the record.
color	string	`"#CB0D0C"`	The hexadecimal value for the color used for the status and the marker color on the map.

Form Element Properties (all field types)

Property	Type	Required	Description
type	string	yes	Must be one of the valid element types: `"TextField"`, `"YesNoField"`, `"Label"`, `"Section"`, `"ChoiceField"`, `"ClassificationField"`, `"PhotoField"`, `"VideoField"`, `"AudioField"`, `"BarcodeField"`, `"DateTimeField"`, `"TimeField"`, `"Section"`, `"Repeatable"`, `"AddressField"`, `"SignatureField"`, `"HyperlinkField"`, `"CalculatedField"`, `"RecordLinkField"`.
key	string	yes	The id for the field. Must be unique to the form and lowercase. The Fulcrum app builder uses system generated 4 character codes.
label	string	yes	The field label, visible to mobile and web users.
data_name	string	yes	Can be set manually or auto generated using the label of the element. This field will be the column name on all exported files. It is recommended to use something that works easily with Esri Shapefiles that have a 10 character maximum column heading limitation.
required	boolean	yes	Is this field required?
disabled	boolean	yes	Is this field read only?
hidden	boolean	yes	Is this field visible on mobile?
default_value	string	yes	The attribute to use as default value.
description	string	no	Helper text for the user.
visible_conditions_type	string	no	Match all or any of the conditions to display this field. (`"all"` or `"any"`)
visible_conditions	array	no	Array of objects containing visibility conditions (see conditions table below).
required_conditions_type	string	no	Match all or any of the conditions to make this field required. (`"all"` or `"any"`)
required_conditions	array	no	Array of objects containing requirement conditions (see conditions table below).

TextField

General free text entry. Launches the standard alphanumeric keyboard on mobile if numeric is false or the numeric keyboard if true. Non-numeric text fields support regex pattern validation.

Property	Type	Required	Description
numeric	boolean	no	Is it a numeric field?
format	string	no	If it a numeric field, what is the format (`"decimal"` or `"integer"`)?
pattern	string	no	Custom validation pattern using a regular expression (regex) pattern. More information.
pattern_description	string	no	Description to show user on validation error.
min_length	number	no	Minimum length of text string (when numeric=false).
max_length	number	no	Maximum length of text string (when numeric=false).
min	number	no	Minimum number (when numeric=true).
max	number	no	Maximum number (when numeric=true).
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

DateTimeField

Formatted date entry. Launches the native calendar picker on mobile. Format for import is YYYY-MM-DD.

Property	Type	Required	Description
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.
default_value	string	no	The attribute to use as default value. Use `now` to default to today's date.

TimeField

Relative time (no timezone) with in 24-hour format (13:30). Launches the native time picker on mobile. Format for import is hh:mm.

Property	Type	Required	Description
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.
default_value	string	no	The attribute to use as default value. Use `now` to default to the current time.

YesNoField

For simple yes/no questions with optional neutral state.

Property	Type	Required	Description
neutral_enabled	boolean	yes	Enable N/A choice?
neutral	object	if neutral_enabled	Label/Value for neutral choice (`{"label": "N/A","value": "n/a"}`).
positive	object	yes	Label/Value for positive choice (`{"label": "Yes","value": "yes"}`).
negative	object	yes	Label/Value for positive choice (`{"label": "No","value": "no"}`).
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

ChoiceField

Choices can be specified inline or referenced from a predefined choice list. Allowing “Other” will allow users to enter a custom value. Choice labels are displayed in the form while values are saved in the database.

Property	Type	Required	Description
choices	array	yes	Array of choice objects (`{"label":"My Label", "value":"My Value"}`).
multiple	boolean	no	Multiple choice field?
allow_other	boolean	no	Allow other values?
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

ClassificationField

Similar to single choice field, but can have nested choices to give a logical grouping or hierarchy to the choices. ClassificationField elements must have a classification_set_id field that contains a valid id of an existing classification set object.

Property	Type	Required	Description
classification_set_id	string	yes	The id of the classification set to reference.
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

PhotoField

Associate photos with this field by launching the camera or selecting from the camera roll. Each Photo field allows any number of photos to be added to it.

Property	Type	Required	Description
min_length	number	no	Minimum number of photos.
max_length	number	no	Maximum number of photos.

VideoField

Associate videos with this field by launching the camera or selecting from the camera roll. Each Video field allows any number of videos to be added to it. Enabling the GPS track allows for spatial video playback with synced map.

Property	Type	Required	Description
track_enabled	boolean	no	GPS track enabled?
audio_enabled	boolean	no	Audio enabled?
min_length	number	no	Minimum number of videos.
max_length	number	no	Maximum number of videos.

AudioField

Associate audio recordings with this field by launching the microphone or selecting from the camera roll. Each Audio field allows any number of audio files to be added to it. Enabling the GPS track allows for spatial audio playback with synced map.

Property	Type	Required	Description
track_enabled	boolean	no	GPS track enabled?
min_length	number	no	Minimum number of audio recordings.
max_length	number	no	Maximum number of audio recordings.

Section

Use sections to group fields together to better organize your form for presentation to the user. Also includes display options: inline display simply provides a group heading while drill-down display makes the section display in a separate page.

Property	Type	Required	Description
display	string	yes	Display type (`"inline"`, `"drilldown"`)
elements	array	yes	Array of field elements nested within the section.

AddressField

Store a single street address. Can autopopulate on mobile devices by reverse geocoding the record’s location coordinates to determine the nearest address.

Property	Type	Required	Description
auto_populate	boolean	no	Automatically reverse geocode to determine address?

SignatureField

Capture electronic signatures to attach to the record with optional agreement text.

Property	Type	Required	Description
agreement_text	string	no	The text that appears below the signature line.

HyperlinkField

Include a link to open a URL in the browser. Can also be used as an action button with data events.

Property	Type	Required	Description
default_url	string	no	Optional default URL.

CalculatedField

Define dynamic expressions and perform calculations using values from other fields and JavaScript.

Property	Type	Required	Description
display	object	yes	Calculation display object (`{"style": "number","currency": null}`).
expression	string	no	Calculation expression.
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

BarcodeField

Scan a barcode or QR code and store the text value.

Property	Type	Required	Description
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

RecordLinkField

Select or create records from other apps you have access to.

Property	Type	Required	Description
allow_existing_records	boolean	yes	Whether to allow the user to select existing records from the app linked in the record link field.
allow_creating_records	boolean	yes	Whether to allow the user to create new records in the app that is linked to the record link field.
allow_updating_records	boolean	yes	Whether to allow the user to update data in existing records in the app linked to the record link field.
allow_multiple_records	boolean	yes	Whether to allow the user to select multiple records to link from the app linked to the record link field.
record_conditions_type	string	no	Match all or any of the conditions to filter linked records. (`"all"` or `"any"`)
record_conditions	array	no	Array of objects containing conditions to filter linked records (see conditions table below).
record_defaults	array	no	Array of objects containing conditions to filter linked records (see defaults table below).
default_previous_value	boolean	`false`	Whether to automatically set the previously used value.

Record Link Default Properties

Property	Type	Description
source_field_key	string	The key of the source field.
destination_field_key	string	The key of the destination field.

Conditions

Every element in the form may have two types of conditionals: required_conditions (to force data entry into the given field) and visible_conditions (to hide/show fields dynamically -- to enable "decision tree"-like functionality). These allow for special conditions to be met before a field can be shown or a record can be created on the mobile device. These conditions are not used in the validation process for record imports.

Property	Type	Description
field_key	string	The key of the field to match.
operator	string	Condition operator (`"equal_to"`, `"not_equal_to"`, `"is_empty"`, `"is_not_empty"`).
value	string	The value to match against key field. (empty string for `"is_empty"` and `"is_not_empty"`)

Validations

The following properties must be included in order to create/update a form object in our system. Any validation errors will return a 422: Unprocessable Entity and an object with a list of validation errors.

Required Form Properties

Property	Type	Description	Example
name	string	The name you've given this form.	`"Fire Hydrant Inventory"`
elements	array	Custom form elements.	Required element properties vary by field type (see form element properties tables above).

Example validation response if the name is not included:

{
  "form": {
    "errors": {
      "name": ["cannot be blank"]
    }
  }
}

Notes

The entire form object is required when making an update. Omitting existing elements will result in data loss! The typical workflow for updating an existing form is to fetch the form object, modify it, and then submit the PUT request.

Sample Response

{
  "form": {
    "name": "Fire Hydrant Inventory",
    "description": "Inventory of fire hydrant structures.",
    "bounding_box": [27.7644875, -87.9042981472685, 42.8251769, -73.8936123],
    "record_title_key": "8373",
    "title_field_keys": ["8373", "2832"],
    "status_field": {
      "type": "StatusField",
      "label": "Color",
      "key": "@status",
      "data_name": "color",
      "default_value": "Unknown",
      "enabled": true,
      "read_only": false,
      "hidden": false,
      "description": "",
      "choices": [{
        "label": "Unknown",
        "value": "Unknown",
        "color": "#B3B3B3"
      },
      {
        "label": "Blue",
        "value": "Blue",
        "color": "#1891C9"
      },
      {
        "label": "Green",
        "value": "Green",
        "color": "#87D30F"
      },
      {
        "label": "Orange",
        "value": "Orange",
        "color": "#FF8819"
      },
      {
        "label": "Red",
        "value": "Red",
        "color": "#CB0D0C"
      },
      {
        "label": "White",
        "value": "White",
        "color": "#FFFFFF"
      },
      {
        "label": "Yellow",
        "value": "Yellow",
        "color": "#FFD300"
      }],
      "required": false,
      "disabled": false
    },
    "auto_assign": false,
    "record_count": 97,
    "id": "7a0c3378-b63a-4707-b459-df499698f23c",
    "created_at": "2015-04-16T13:20:10Z",
    "updated_at": "2015-04-29T19:57:21Z",
    "image": "https://fulcrumapp.s3.amazonaws.com/form-images/7a0c3378-b63a-4707-b459-df499698f23c-0fe97096-fac5-41ec-81a6-b961b9ed9b24.png",
    "image_thumbnail": "https://fulcrumapp.s3.amazonaws.com/form-images/thumb_7a0c3378-b63a-4707-b459-df499698f23c-0fe97096-fac5-41ec-81a6-b961b9ed9b24.png",
    "image_small": "https://fulcrumapp.s3.amazonaws.com/form-images/small_7a0c3378-b63a-4707-b459-df499698f23c-0fe97096-fac5-41ec-81a6-b961b9ed9b24.png",
    "image_large": "https://fulcrumapp.s3.amazonaws.com/form-images/large_7a0c3378-b63a-4707-b459-df499698f23c-0fe97096-fac5-41ec-81a6-b961b9ed9b24.png",
    "elements": [{
      "type": "TextField",
      "key": "2832",
      "label": "ID Tag",
      "description": "Enter the asset tag ID",
      "required": false,
      "disabled": false,
      "hidden": false,
      "data_name": "id_tag",
      "default_value": null,
      "visible_conditions_type": null,
      "visible_conditions": null,
      "required_conditions_type": null,
      "required_conditions": null,
      "numeric": false,
      "pattern": null,
      "pattern_description": null,
      "min_length": null,
      "max_length": null
    },
    {
      "type": "ChoiceField",
      "key": "8373",
      "label": "Hydrant Type",
      "description": "What style of hydrant is it?",
      "required": false,
      "disabled": false,
      "hidden": false,
      "data_name": "hydrant_type",
      "default_value": null,
      "visible_conditions_type": null,
      "visible_conditions": null,
      "required_conditions_type": null,
      "required_conditions": null,
      "multiple": false,
      "allow_other": false,
      "choices": [{
        "label": "Pillar",
        "value": "Pillar"
      },
      {
        "label": "Pond",
        "value": "Pond"
      },
      {
        "label": "Standpipe",
        "value": "Standpipe"
      },
      {
        "label": "Underground",
        "value": "Underground"
      },
      {
        "label": "Wall",
        "value": "Wall"
      }]
    },
    {
      "type": "ChoiceField",
      "key": "11f8",
      "label": "Position",
      "description": "Where is the hydrant installed?",
      "required": false,
      "disabled": false,
      "hidden": false,
      "data_name": "position",
      "default_value": null,
      "visible_conditions_type": null,
      "visible_conditions": null,
      "required_conditions_type": null,
      "required_conditions": null,
      "multiple": false,
      "allow_other": false,
      "choices": [{
        "label": "Building",
        "value": "Building"
      },
      {
        "label": "Green Space",
        "value": "Green Space"
      },
      {
        "label": "Lane",
        "value": "Lane"
      },
      {
        "label": "Parking Lot",
        "value": "Parking Lot"
      },
      {
        "label": "Sidewalk",
        "value": "Sidewalk"
      }]
    },
    {
      "type": "TextField",
      "key": "57c9",
      "label": "Diameter",
      "description": null,
      "required": false,
      "disabled": false,
      "hidden": false,
      "data_name": "diameter",
      "default_value": null,
      "visible_conditions_type": null,
      "visible_conditions": null,
      "required_conditions_type": null,
      "required_conditions": null,
      "numeric": true,
      "format": "decimal",
      "min": null,
      "max": null,
      "min_length": null,
      "max_length": null
    },
    {
      "type": "PhotoField",
      "key": "193f",
      "label": "Photo",
      "description": null,
      "required": false,
      "disabled": false,
      "hidden": false,
      "data_name": "photo",
      "default_value": null,
      "visible_conditions_type": null,
      "visible_conditions": null,
      "required_conditions_type": null,
      "required_conditions": null,
      "min_length": null,
      "max_length": null
    }]
  }
}